A free factuur template in Dutch, English or both. Fill it in below and download a PDF, or get the Word, Excel or PDF file. It has every field the Belastingdienst requires, with BTW at 21%, 9% or 0%.
This is a complete factuur from a Dutch freelancer to a Dutch business client. The numbers match the list of required fields further down.
| Omschrijving / Description7 | Aantal | Prijs | Bedrag |
|---|---|---|---|
| Webdesign: homepage en productpagina (uren) | 20 | € 85,00 | € 1.700,00 |
| Hosting setup | 1 | € 150,00 | € 150,00 |
Example business, numbers and IBAN are made up.
Pro removes the "Created with GetInvoiceMaker" footer and adds your logo to every PDF.
See ProA Dutch VAT invoice must show these details. The numbers refer to the example above.
| # | Required field (Dutch) | In English |
|---|---|---|
| 1 | Volledige naam van u en uw afnemer | Full legal name of you and your client (a trade name is fine if it is registered at KVK with its address) |
| 2 | Volledig adres van u en uw afnemer | Full address of both; a PO box alone is not enough |
| 3 | Uw btw-identificatienummer | Your VAT ID, the number starting with NL |
| 4 | Uw KVK-nummer (als u bij de KVK bent ingeschreven) | Your Chamber of Commerce number, if registered |
| 5 | Factuurdatum | Date the invoice is issued |
| 6 | Factuurnummer | Unique, sequential number; one or more series allowed, each number used once |
| 7 | Omschrijving en hoeveelheid / omvang | What goods or services you supplied, and how much |
| 8 | Leverdatum | Date of supply, or the date of an advance payment |
| 9 | Bedrag exclusief btw | Amount excluding VAT, per rate if you use several rates, with the unit price where relevant |
| 10 | Btw-tarief | The VAT rate that applies |
| 11 | Btw-bedrag | The VAT amount |
Source: Belastingdienst, factuureisen (English: invoice requirements) and KVK on the KVK number. Checked 7 October 2026.
Not legally required but expected: a due date (vervaldatum), your IBAN and the payment reference. Without an agreed term, Dutch law gives your client 30 days to pay; between businesses the maximum is generally 60 days (Ondernemersplein).
| Rate | Name | Applies to |
|---|---|---|
| 21% | Algemeen tarief (standard) | Most goods and services: consulting, design, software, electronics, and since 1 January 2026 hotel and holiday accommodation |
| 9% | Verlaagd tarief (reduced) | Goods and services on the reduced list, such as food, non-alcoholic drinks, books, medicines and some services |
| 0% | Nultarief | Exports outside the EU and certain supplies to businesses in other EU countries |
Sources: Belastingdienst, btw-tarief; btw op logies (accommodation at 21% from 1 January 2026). Checked 7 October 2026.
Some activities are vrijgesteld (exempt) rather than 0%, for example most medical care and education. Exempt services carry no BTW line at all.
NL + 9 digits + B + 2 digits, for example NL123456789B01. This is the VAT number for your invoices and website.Sources: KVK, Belastingdienst, btw-id en omzetbelastingnummer. Checked 7 October 2026.
When the VAT is shifted to your client (for example certain services to a business in another EU country), you charge no BTW. Write "btw verlegd" on the invoice together with the client's btw-id, and still show the amount per BTW rate. Your own btw-id must be on the invoice as well. In the generator, set the tax rate to 0, put the client's VAT number in the client tax ID field and the words "btw verlegd" in the notes. Source: Belastingdienst, verleggingsregeling.
With turnover up to € 20.000 per calendar year you can use the kleineondernemersregeling. You then charge no BTW and state on the invoice that you use the KOR, for example "Vrijgesteld van btw op grond van de kleineondernemersregeling". Leave the tax field empty in the generator. Sources: KOR, invoices under the KOR.
For invoices of at most € 100 including BTW, a simplified invoice is allowed: the date, your name and address, what you supplied, and the BTW (or the details to calculate it). It is not allowed for intra-EU supplies, distance sales and some reverse-charge cases. Source: vereenvoudigde factuur.
Whether you charge Dutch BTW to a foreign client depends on what you supply, where the client is and whether the client is a business. The Belastingdienst guide to doing business abroad walks through each case.
Keep copies of all invoices for 7 years; records about real estate for 10 years (Belastingdienst).
| Dutch | English |
|---|---|
| Factuur | Invoice |
| Factuurnummer | Invoice number |
| Factuurdatum | Invoice date |
| Leverdatum | Date of supply |
| Vervaldatum | Due date |
| Omschrijving | Description |
| Aantal / Prijs / Bedrag | Quantity / Unit price / Amount |
| Subtotaal excl. btw | Subtotal excluding VAT |
| Btw / Totaal incl. btw | VAT / Total including VAT |
| Btw verlegd | VAT reverse-charged to the client |
| Vrijgesteld van btw | Exempt from VAT |
| Creditfactuur / creditnota | Credit note |
| Betalingstermijn | Payment term |
| O.v.v. (onder vermelding van) | Quoting (the reference) |
Bilingual (Nederlands / English) files with all the required fields. Free, no signup, no watermark.
Your full name and address and your client's, your btw-id (VAT number starting with NL), your KVK number if you are registered with KVK, the invoice date, a unique sequential invoice number, what you supplied and how much, the date of supply, the amount excluding BTW per rate, the BTW rate and the BTW amount.
Yes, if your business is registered with KVK. KVK says the number must appear on letters, quotes, invoices, your website and business emails. Associations and foundations without a business are among the exceptions.
The btw-id (NL + 9 digits + B + 2 digits, e.g. NL123456789B01) goes on your invoices and website. The omzetbelastingnummer is only for contact with the Belastingdienst. For a zzp'er the two are different numbers, so never put the omzetbelastingnummer on an invoice.
21% for most goods and services, 9% for items on the reduced list such as food, books and medicines, and 0% for exports and some cross-border supplies. Hotel and holiday accommodation moved from 9% to 21% on 1 January 2026.
If you use the kleineondernemersregeling (turnover up to EUR 20,000 a year), you put no BTW on the invoice and state that you use the KOR, for example "Vrijgesteld van btw op grond van de kleineondernemersregeling".
It means the client, not you, accounts for the VAT (reverse charge). You charge no BTW, write "btw verlegd" and the client's btw-id on the invoice, and still show the amount per BTW rate.
Seven years. Records about real estate must be kept for ten years.
No real KVK number can be generated: you get one when you register your business with KVK. A KVK number has 8 digits. Use your own number on invoices; never make one up.