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| Field | Example |
|---|---|
| Your name and contact details | Sam Rivera, Design & Illustration, sam@example.com |
| Client name and address | Northwind Ltd, 12 Market Street |
| Invoice number | INV-014 (one continuous sequence) |
| Invoice date and due date | 2 March 2026, due 16 March 2026 |
| The work, line by line | Landing page design, 12 hours at 65.00 |
| Tax, if you are registered | VAT, GST or HST line with your registration number |
| Total and how to pay | Bank details or payment link, and the reference to quote |
One line per task. Quantity = hours, rate = hourly rate. "Copywriting: product pages, 8 hours x 60.00 = 480.00".
One line per deliverable or milestone. "Milestone 2 of 3: homepage build = 1,200.00". Say which milestone it is so the client can match it to the quote.
One line for the month, extra work on separate lines. "Retainer, April 2026 = 1,500.00" plus "Additional hours beyond retainer, 3 x 70.00 = 210.00".
The tax line changes by country. Use the version for your country so the right tax and ID fields are already there:
Yes. The PDF, Word and Excel files are free and have no watermark. If you fill in the template online instead, the free PDF has a small "Created with GetInvoiceMaker.com" line at the bottom.
Your name and contact details, the client's name and address, a unique invoice number, the invoice date and due date, each piece of work with hours or a fixed fee, any tax you charge, the total, and how to pay you.
Use whatever you agreed with the client. Hourly: one line per task with hours as the quantity. Project: one line per deliverable or milestone. Retainer: one line for the month, plus any extra work on separate lines.
Common terms are due on receipt, 7, 14 or 30 days. Shorter terms usually mean faster payment. Write the due date on the invoice, not only "Net 30".
In most countries a sole trader or self-employed person can invoice under their own name. See our guide to invoicing without a registered company for details.