A commission invoice with the property, sale price, rate and split worked out, plus Word, Excel and PDF versions to download.
Work out the commission, then put it straight on the invoice below.
Commission = sale price x rate. Your share = commission x your percentage (use it for splits and referral fees). Tax is worked out on your share.
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See ProThis is what a filled-in commission invoice looks like. A listing agent bills the seller's side for a closed sale; the same layout works for a buyer's agent or a broker-to-broker referral fee.
| Description | Amount |
|---|---|
| Listing commission: 3% of sale price (450,000.00 x 3%) | 13,500.00 |
| Subtotal | 13,500.00 |
| HST 13% (Ontario example; leave out where no tax applies) | 1,755.00 |
| Total due at closing | 15,255.00 |
Names, numbers and the licence and registration numbers above are made up for the example.
| Field | What to write |
|---|---|
| Agent and brokerage | Your name, brokerage name, licence number, address and contact for accounts. |
| Who pays | The party that disburses the commission: title or escrow company, lawyer, the other brokerage, the seller or the landlord. |
| Property | Full address, plus the MLS, listing or file number so the payer can match it to the deal. |
| Price and dates | Sale price (or monthly rent for a lease), agreement date and closing date. |
| Commission maths | Rate and the base it applies to, gross commission, then any split or referral share as a separate line. |
| Credits and fees | Retainers already paid, marketing or admin fees agreed in the listing contract. |
| Tax | Only where it applies to your service, with your registration number (in Canada, the GST/HST number). |
| Payment terms | "Due at closing" or a fixed date, and wire or trust-account instructions. |
Bill the receiving brokerage for your share of their commission. Show their gross commission and your percentage: 13,500.00 x 25% = 3,375.00. Reference the referral agreement and the client's name.
Commissions on leases are often a percentage of one month's rent or of the first year's rent. Put the lease start date, the monthly rent and the formula on the line, for example "Leasing fee: 100% of first month's rent (2,400.00)".
For a property invoice to an owner, bill the monthly management fee (often a percentage of rent collected), any leasing or renewal fees, and maintenance costs passed through at cost with the contractor's receipt. One invoice per property per month keeps owners' records simple.
Free files with the commission fields above. The Excel version works out the commission, split, tax and total for you.
Prefer not to edit a file? Use the commission calculator and the generator at the top of this page and download a finished PDF.
Your name and brokerage, licence number, the party paying (usually the other brokerage, the seller or the landlord), the property address, MLS or file number, sale price or rent, commission rate, any split or referral share, the closing date, the amount due and how to pay.
Multiply the sale price by the commission rate, then by your share if the commission is split. Example: 450,000 x 3% = 13,500 gross commission; with a 25% referral share the referral invoice is 3,375. Show each step on the invoice so the payer can check it.
Usually at closing, out of the sale proceeds, as set out in the listing or buyer agreement. Put "Due at closing" and the closing date on the invoice and send it to whoever disburses the funds.
It depends on where you work. In Canada a real estate commission is a taxable service, so a GST/HST-registered agent adds GST/HST at the rate for the province (see our Canada GST guide). In the US, sales tax on services is set by each state, so check your state before adding a tax line.
Yes. Download the Word (.docx) or Excel (.xlsx) commission invoice above. The Excel version calculates the commission, split, tax and total for you.